Office XP - Collaborating Features

Send for Review

Office understands each user’s specific role in the review cycle and gives each user the tools needed to successfully collaborate on documents. When a document is sent for review (from the 'File > Send To menu'), the correct reviewing tools are automatically turned on for others to review. Furthermore, when the document is sent back, users can merge the changes back into the original document.

• From Word, Excel, or PowerPoint,select 'File>SendTo>Mail Recipient for Review'.
• Outlook automatically attaches the document to an outgoing e-mail message and sets the ‘Send For Review’ process in place. Indian language content can be reviewed in this manner.

Compare and Merge

Office XP gives users the ability to merge together comments and revisions from multiple reviewers. The author (document owner) can then accept and reject one or all revisions.

• Open a revised document that you had originally sent to others for review.
• Click 'yes' to merge and compare the documents from the reviewers.

Markup

Changes in Word and PowerPoint are represented by 'markups' in the right margin of the document. These markups identify revisions or comments from a reviewer, but do not obscure the original document or affect its layout. This gives the user a more comprehensive view of the changes that have been made.

• On the reviewing toolbar, make sure 'Track Changes' is selected.
• Verify that you are viewing either Final Showing Markup or Original Showing Markup in the Reviewing toolbar dropdown control.
• Make changes to your document. Any changes made to an Indian language text body are marked up, but the Mark Up comments themselves, are in English.